Rex includes a suite of more than 40 operational reports covering a cross-section of financials, performance, administrative, and visual reports on every part of Rex and every part of your agency’s business. Each report has been developed based on extensive consultation on what agencies, admin staff, and sales managers require on a daily basis.

Listing and listing upload reports for stock control

Rex’s listing and upload reports can be grouped into the following categories:

• Listing status reports – covering listings archived, draft listings, days on market, upcoming authority expiry
• Listing transactions – new listings, listings sold and leased, listings withdrawn, listings expired
• Portal issues – a portal inventory report and a report to identify any published listings with errors
• Operational reports – listings with un-invoiced VPA, overpay balances, listing key registry

Contract management reports to manage settlement workflows

Contract status and condition reports fall into the following categories:

• Contract status – reports for unconditional, released and fallen contracts
• Contract conditions – including conditions pending and conditions satisfied
• Contract periods reports – reports for tracking contracts created, accepted, unconditional, released, falling and pending settlement

VPA bookings reports to simplify your VPA booking workflow

The VPA management/financial section in the listings module includes the ability to set due dates for VPA items and to track booking status. To assist admin staff in managing bookings, Rex includes two reports (VPA due to be booked and completed bookings) that can be grouped by advertising medium or provider to complete VPA bookings in bulk.

General sales KPI reporting

Rex includes detailed reporting on agent level key performance indicators. This reporting helps to track and manage cross-agency and individual agent performance against key metrics like activity rates on follow-ups (calls, emails, SMS, etc), appraisal win/loss ratios, sold/expired listings and engagement with property sellers.

As well as providing detailed information, the reports provide charts with visual cues that help managers work with agents to make improvements in their performance.

High level and cross period sales KPI reports

These two reports provide managers and principals with an extremely useful set of indicators, tracking performance across a period and comparing back up to 11 equivalent periods.

For example: comparing performance in the month of December to the previous 11 calendar months as well as the December month of the previous year; comparing quarterly performance to the equivalent quarter of the previous year (e.g. Q3/15 compared to Q3/14).
This report collects commission, inventory, listing, unconditional settlement and fallen sales data and breaks it down to averages and individualised performance.

These reports are an invaluable tool in tuning and managing performance improvement in any style of agency.

Awards and stat reports

Rex tracks and provides ranked reports on the following criteria:

• Gross commission (pre-expenses) brought into an office by an agent or an office location
• Commission earned by agent
• Number of sales/whole listings sold by agent or an office location
• New listings generated by an agent or office location

Award reports can be run over any period (e.g. one month or one quarter) and provides a comparison to track performance against previous equivalent periods.

Commission reports give managers total transparency

Reporting can be drilled down to an agent or property and quickly compare performance across periods. This level of transparency lets managers quickly identify areas for improvement.

To ensure the most accurate reporting and rapid commission entry, Rex includes tools to manage commission structures and default agency/agent deductions. This makes it simple to calculate commissions at sale time, simplifying forecasting and payouts.

Rex LMS Training Video

You can watch this training video using our Rex Video Training centre - The course you'll be looking for is Admin and Principal Training > Vital Reporting in Rex.

Help content for specific reports:

1. Printing a Stocklist Booklet
2. Exporting reports as CSV files
3. Generating a key list
4. Vendor Reporting
5. Newsletter Reporting
6. Performing a Label Merge
7. High Level Sales KPI
8. High Level Sales KPT (Cross Period)

Breakdown of Reports