Listing financials let you manage the money side of a listing in one place: the vendor's advertising (VPA) budget and schedule, invoices, credit notes, payments and the settlement statement.
This article gives an overview of what you can do in listing financials and links to the step-by-step articles for each task.
How Do I Get to a Listing's Financials?
Open the listing and click the $ button to switch to finance mode. For more on this, see - Switch to Finance Mode.
What Can I Do in Listing Financials?
- Set a VPA budget - record what the vendor has agreed to spend on advertising. See - Setting a Budget for VPA.
- Add advertising to the ad schedule - add individual products or predefined packages. See - Adding Advertising & Packs.
- Add credit notes - record a discount, reduced fee or amount you're giving back to the vendor. See - Credit Notes & Refunds.
- Create invoices - invoice VPA items, credit notes and custom fees, split across accounts if needed. See - Adding an Invoice.
- Print and email invoices and receipts - send documents to the vendor. See - Printing & Emailing Invoices & Receipts.
- Invoice commission - create commission invoices from the listing. See - Creating Commission Invoices.
- Prepare the settlement statement - finalise the sale and account for funds held in trust. See - Settlement Statement Process.
Do Listing Financials Sync to Xero?
Yes, if you use the Xero integration. Invoices and credit notes created on the listing can be synced to Xero, and payments brought back into Rex. See - Xero Invoicing: Two-Way Invoice Sync and Xero Invoicing: Syncing Credit Notes to Xero.
Is There a Training Video?
Yes. You can watch the training video using our Rex Video Training centre. The course you'll be looking for is Admin and Principal Training > Financials.
❓ FAQs
I can't see the $ button on a listing. Why?
Finance mode depends on your user privileges. Ask your Rex admin to check your access to listing financials.
How do I give the vendor a discount on their advertising?
Add a credit note on the listing's VPA tab, then invoice it on its own or with the other charges. See - Credit Notes & Refunds.